The meeting was called to order as President Jim Teegardin welcomed the members.  
All were asked to sign-in along with their affiliation.   Written reports are available 
so that the agenda might move along.  Committee chairs reports will not be orally 
given but questions will be answered. Minutes from the last meeting were not available 
because the tape was inaudible. Cheryl Sunman gave the Treasure's report.  Copies 
were available for the membership. Net Income was $8785.87 and the Total Liabilities 
and Equity was $37,794.85.  Questions were answered about professional fees and the 
awards line items.  The official's account was discussed and questions were answered 
by Keith Mitchell.  A motion was made and seconded.  The Treasure's report was accepted.
Election for the eight new Board Members was held and additional nominations from 
the floor were made.  Election committee was appointed.  	
	
Chairpersons for Sports committees appointed:
Youth - Jim Teegardin
Masters Possibly - Angela Minnefield
Men/Women Mark - Rodriguiez & Angela Martin
Race Walk - Cheryl Sunman
LDR  - Ian Seecof
Membership - Judy Wilson
Officials - Keith Mitchell
Coach's Education - John Gartland
Budget & Finance- Dave Bowers
Law & Legislation - Bob Kuyoth
Sports Medicine?? - Phil Henson
Awards - Keith Mitchell

Reports from the following sport committees were given:  Youth-Jim Teegarden, 
Masters-Angela Nealy, Men/Women - Mark Rodrigues, Race Walk - Cheryl Suman, LDR - Ian Seecof.
Administrative Committee reports were given.  The membership is down at this time 
of year but will grow closer to events.  Officials Report was given by Keith Mitchell.  
Several questions were asked and answered concerning additional events.  John Garland 
reported during the Coaches' Report that two Level I Coaches Clinics are planned 
for 2003 in the state of Indiana, one at Valparaiso University on November 20 -30 
and the second at Indiana State University - December 19-21, 2003.

Under Old Business "Athlete of the Year Award" was discussed along with its qualifications. 
Calendar of events was given in Keith's report all colleges except Notre Dame are listed.  
Keith will contact Notre Dame.  A proposed copy of the By-Laws was distributed to 
the members present.  A discussion followed.  A motion was made to accept the By-Law 
as written, seconded and the motion passed.  Greg Harger gave the report on the 
Update of Events.  The World Cross-country trails will be held in Indianapolis 
February 7 and 8.  Club championships will be held in July (date to be announced.)  
Golden Spike will also be announced later.

Under New Business the election report was given. The following people were elected 
to the Board of Directors for three year terms:  Dave Bowers, Kevin Brown, Mark Doctor, 
Robert Kuyoth, Angela Minnefield, Ian Seecof and Joe Schnider was elected to a one year term.  
There is still one Board position for one year not filled.

The election the Association officers followed.  Jim Teegardin was elected President 
and Keith Mitchell was elected as Vice President.  Treasure elect is Cheryl Sunman 
and Secretary elect was Nancy Kuyoth.

1216 members were needed to meet the requirement for Association accreditation for 2002.   
We had 1075 members at the time of our review. With the next cross-country event coming up, 
membership will climb.  We usually have a good influx of members at this time of year. 
A plan for association improvement is also required.  Andy Martin was contacted and 
Jim is still waiting.  Our delegates will still be able to vote at the National Convention.  
This is a minor problem. We have 1138 members now.  Progress is being made.  There is a 
possibility of adding a newsletter and that will allow us to meet another requirement 
and also count to meeting the National requirements.

Jim Teegardin attended national Association Workshops.  Jim reported that hey were 
very informative.  Materials are available to those that would like to review.
The Indiana Nonprofit Corporation status is addressed by filling out a form every year.  
Cheryl is to check to see if our federal id. number is the same as the national id. number.  
Is our number the same as the National USATF number?
It was bought to the attention at the national workshop - "do state associations need 
a coaches background screening?"  A survey was handed out.  Jim brought back the survey 
for the members to decided and make decisions pertaining to this topic.  After discussion 
it was decided that the Board would fill out the survey.
On Concerns all members were given thirty days to reply.  The only concern was that more 
events for Masters Level Athletes need to be added.  The association will begin work 
in that area.

Jim Teegardin brought up the Sanction Information to the membership.  Cheryl has already 
filed the state association fees in order to meet the individual. 
Organizational/club membership and Sanction requirement for 2004.  Our insurance 
certificate also needs to be sent with our sanction.  Our association fee is $8.50.

The next meeting will be set for February 15, 2004 and the Awards Ceremony will also be held.  
This meeting will be a Board meeting.
Motion for adjournment was made, seconded and passed.  Adjournment was at 2:50 p.m.
	


Submitted by: Nancy Kuyoth Secretary  

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