MINUTES

INUSATF Annual Meeting

SEPTEMBER 18, 2005

I.U.P.U.I. Lecture Hall, Room 105

Opening at 1.04pm by Cheryl Sunman, President

Attendance, see sign in sheet

Absences with out notification were Marshall Goss, Joe Schneider and Thomas McLean.

Excused absences were Judy Wilson, Gene Edmonds, Anthony Davis, Angela Martin and John Gartland.

President Report: Cheryl Sunman

Vice-President Report Keith Mitchell: Nothing to report

Secretary Report: Bob Kuyoth

Minutes of the 20 Feb. 2005 meeting were approved with the following changes:

1 Larry Henning was Present

2. Name changes Heather Mayfield to Heather May.

Treasure Report: Angela J. Nealy

Treasure’s report was accepted, and on file at the office. The financial situation from the Outdoor T& F JOs is unknown. The report is due within 60 days after the event. NO report has been received at this time. Cheryl Sunman will follow-up with Robin Beamon.

Membership Report: Judy Wilson

She reported that there were 1381 members at this time and 43 clubs/organizations.

Committee Chair Reports:

Audit: Dave Bowers just received the information from the Treasurer and will forward his report when review is completed.
Awards: Keith Mitchell will use last year’s form and format and suppliers for the Athletes of the Year. Selections should be forwarded to Keith by 1 January 2006.
Budget & Finance: Angela J. Nealy filed a written report; copy is on file in office. The report requested a new laptop. With the financial status from the JOs unknown at this time, all discussion on ALL budgets will be held at a future Board or Executive Board Meeting.
Coaches Education: Kevin Brown report was accepted as written with a request for additional information after more discussion with Tyler Wingard on how to approach High School Coaches.
Law & Legislation: Bob Kuyoth, Report was accepted as written.
L.D.R: Mark Doctor Report was accepted as presented.
Masters: no chair, no report.
Men’s Open: Kenneth Franklin, report was accepted as written with request that he work with Angela Martin to coordinate plans for next year.
Officials' Chair: Keith Mitchell, was accepted as written, with additional announcement that the applications for 2006 national meets were just sent out.
Race Walking: Cheryl Sunman, report was accepted as written
Sports Medicine: Phil Henson, no report
Women’s Open: Angela Martin, written report was accepted as written.
Youth: Harry Edwards / JoAnn Grissom, report was accepted as written.
Athletics for the Disabled: Joanne Mitchell, report accepted as written

Old Business

2006 USA Outdoor Track & Field Championships will be in hosted by IUPUI and Indiana Sports Corporation in Indianapolis on June 22-25, 2006. Keith reported on the kick-off LOC meeting. As of this date, INUSATF may be used as support; additional roles may be defined. The Officials will have to apply through the National Selection Committee process.
Masters Chair is still open – Kevin Brown volunteered to chair this position.

ELECTIONS

Nomination Committee:

Kevin Brown, Chairman, Kenneth Franklin, and Cheryl Sunman, presented the slate of Officer to be elected.

6 Directors were to be elected. Brian Brase was nominated from the floor. It was noted that he was not a member per our by-laws. Brian then submitted his membership and payment. It was approved by a Majority vote to set aside our by-laws in this instance to allow the nomination. Nominees were Jeffrey Jarnecke, Brian J. Brase, Nancy Kuyoth, Keith Mitchell, Randy Stafford and JoAnn Grissom. It was moved and seconded to except the slate of officers by Acclamation.

New Business

National annual meeting will be held in Jacksonville, FL Nov. 30 – Dec. 4. We can send 12 delegates. The athlete representative will be selected from the list supplied by the national office. Delegates were selected they are Cheryl Sunman, Ian Seecof, Keith Mitchell, Joanne Mitchell, Bob Kuyoth, Nancy Kuyoth, Angela J. Nealy, Jeff Jarnecke, JoAnn Grissom, Kevin Brown, Brian Brase and Angela Martin. One attendee will be an alternate. The association will cover registration fees only at this time. Jeff does not need funding. Delegates are expected to be present for meetings starting Thursday morning through Sunday closing session in order to be eligible for funding. The Executive Committee will determine additional funding later.
IUPUI and the Indiana Association have submitted a bid for the 2007 USA Youth Athletics Championships for June 26-July 1,2007. There will be a meeting with the Youth Committee in October. All Delegates at the Annual Meeting should plan to be present for our bid presentation.
National Annual Meeting will be held in Indianapolis in 2006 and 2009.
Child protection requirements for criminal background checks will be mandatory for all coaches and volunteers for youth clubs. The program will be voluntary in 2006. It was proposed that the clubs pay the expenses.
Changes in By-laws. The by-laws were changed to:

a) Add to the Sports Chairs, Athletes with Disability. The Members present approved this. Joanne Mitchell was appointed as chair.

b) Renumbering of the By-Law Articles to correct duplicate numbers was approved by the Members present.

Adjournment time: 3.20pm.

Board of Directors meeting followed immediately.

Next Meeting will be February 19, 2006 at IUPUI. Time and room will be announced later