Call to Order by President Cheryl Sunman at 2.00pm

 

Board Of Directors, Officers and Committee Chairs, Attendance:

            President, Cheryl Sunman     Present

            Vice-President, Keith Mitchell    Present

            Secretary. Anthony Davis ABSENT WITHOUT NOTICE

            Treasure, Angela J. Nealy   Present

            Membership, Judy Wilson   ABSENT With Notice, no Report

           

Committee Chair Attendance: 

            Audit, Dave Bowers, Present

            Awards, Keith Mitchell, Present

            Budget & Finance, Angela J. Nealy Present

            Coaches Education, John Gartland ABSENT With Notice

            Law & Legislation, Robert Kuyoth, Present

            Long Distance Running, Mark Doctor, Present

            Masters, OPEN

            Officials, Keith Mitchell, Present

            Open Men, Kenneth Franklin, Present

            Open Women, Angela Martin with Notice, no report

            Race Walk, Cheryl Sunman, Present

            Sports Medicine, Phil Henson ABSENT WITHOUT NOTICE

            Youth Co- Chair, Harry Edward, Absent with Notice

                                           JoAnn Grissom, Absent with Notice

Other Board of directors:

            Gene Edmonds- ABSENT WITHOUT NOTICE

            Larry Henning- Present

            Joe Schneider- ABSENT WITHOUT NOTICE

            Ian Seecof- Present

            Thomas McLean- ABSENT WITHOUT NOTICE

            Marshall Goss- ABSENT WITHOUT NOTICE

 

Secretary report – Not Present, no Minutes to pass out, Minutes were approved as posted on the WEB Site.

 

Treasures Report was presented by Angela J. Nealy, moved by Keith and second by Bob to accept, passed.  Copy of Treasures Report will be on file at INUSAFT Office.

 

Vice-President’s Report; Keith Mitchell, Presiding over the preceding Awards Presentation, working on The National J.O.’S.  Written Report on file; accepted as written.

 

President’s Report: Cheryl Sunman; 

1.      Reminder to all Clubs to Renew by May in order not to be assessed a $50 late charge for total due of $100.

2.      Working on National J.O.’S

a.       Introduced Liz Turner, from The National Offices.  She is the Staff Liaison for the National J.O.’S, and announced that Brian Brase is to be the Meet Director, Robin Beamon Event Director, Sarah Davis Marketing and Sponsorships, and Jeff Jarnecke, Facilities and Event Signage.

b.      Need for Volunteer Coordinators for track (facility support staff) and non-track volunteers; The National Office, or Cheryl has the Job Descriptions.

c.       Jeff Jarnecke, was introduced and recognized for his extra work with IUPUI

1.      Housing for the J.O.’S on IUPUI’S Campus 200 to 500 meters from the Events.

2. Food services.

3. Parking negotiations

d.      The Next Site visit will be the week-end of March 18-19

e.        Kevin Brown suggested exploring the Middle School market for clubs, and     the use of press releases to recruit, new members.  Media and communications will be managed by the NO.  Melvin Jackson at NO can be contacted for press releases. 

3.   2006 Associations Grant Program available to apply for up to $100 to $500. You have up to May 30^th to request (Copies to Mark & Ken.)

 

Committee Reports:

1.      Youth Report Harry Edwards & JoAnn Grissom, not present but written report filed, with comment, the 25^th will not conflict with the AAU Schedule.

2.      L.D.R., Mark Doctor, he received the LDR Developmental Program. 

3.      L & L, Bob Kuyoth, Present but no Report, Inquired of Cheryl if all Contracts for the National J.O.’S were being over viewed by National L & L, Cheryl assured the BOARD OF DIRECTORS that this is being done.

4.      Race Walking, Cheryl Sunman, There was a Race Walk Officials’ clinic on January 15.  A second clinic plus general official’s clinic will be held in April in Evansville area.  A 1 Hour Race Walk Championship will be held Oct. 22 or 23.  This will also be a postal for the North Region; for more information contact Cheryl.

5.      Audit, Dave Bowers, Attending session at Annual meeting and most associations do a Review vs. Audit; usually conduced by the audit committee.  He plans to review the books soon.

6.      Sports Medicine, Phil Henson, Not Present, No Report

7.      Coaches Education, John Gartland, Tendered his Resignation. This was accepted.

8.      Masters, Chair position is still Open – no report.  Need to host championships to remain current accreditation.

9.      Men’s Open, Kenneth Franklin, More Research needed for events.

10.   Women’s Open, Angela Martin, Not Present, No Report.

11.  Official’s, Keith Mitchell, Written Report on File, Added comments, 150 Recertification Applications submitted; waiting for approval and return to Keith.

12.  Disabled Athletes, JoAnn Mitchell, The J.O.’s are in conflict with Nationals. 

13.  Budget & Finance, Angela J. Nealy, Requested $1300, of which $800 is requested to upgrade the INUSATF laptop and $500 to pay 2 Ben Davis High School students to do paper processing. The Motion To Amend and remove the $500 for the students was made by Bob Kuyoth seconded by Keith Mitchell; the amendment passed. The original motion to grant $800 to upgrade the INUSATF laptop was then Voted upon and passed. It should be also noted that the Board then voted to allow High School students to volunteer to help with non-sensitive paper processing, without pay. 

Other Old Business

1.      Update on Officers and Directors Liability Insurance. It was approved to file.

2.      All Attendees at the National Convention have submitted reports and been reimbursed.

New Business

1.      The National Associations meeting will be Aug.26-28 at the Indianapolis Radisson City Center.  All BOD are encouraged to attend.  Further information will be provided later this year.

2.      The Annual Meeting will be Sept 18, 2005.

3.      Appointed a Nominations Committee; Chairman, Kevin Brown ,  Kenneth Franklin, Cheryl Sunman.

 

ADJOURNMENT AT 3:45PM

 Minutes Taken By, Ian Seecof and Dave Bowers

Compiled by R.A. Kuyoth, Any additions or corrections please sent to mailto:Rakuyoth@aol.com